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info@boardroomvr.co.za•+27 87 265 2465
Your privacy and data security are paramount to BoardroomVR South Africa. This policy outlines how we collect, encrypt, and manage personal and enterprise information across our spatial collaboration ecosystems.
End-to-End Enterprise Encryption
We adhere strictly to the Protection of Personal Information Act (PoPIA) of South Africa and international data protection standards.
This Privacy Policy explains in comprehensive detail how BoardroomVR (“we”, “us”, or “our”) collects, uses, discloses, and safeguards your personal and enterprise information when you access our website, spatial VR software, and consultation services (collectively, the “Service”).
By accessing and using our Service, you agree to the practices described in this Policy. If you do not agree with our practices, please discontinue use of our platform.
When you register for an account, subscribe to communications, request a VR pilot demo, or interact with features of our Service, you may provide us with personal data including your name, corporate email address, telephone number, postal address, company details, billing information, and payment records.
When you browse our platform, our systems automatically log technical telemetry including IP addresses, browser types, device identifiers, operating systems, referring URLs, pages accessed, and timestamped interaction logs to monitor performance, optimize security, and diagnose technical issues.
BoardroomVR utilizes essential and analytical cookies to remember user preferences, maintain active sessions, and analyze traffic patterns. You can adjust your browser settings to decline cookies, though certain interactive features may be limited.
Providing and Improving the Service: We process your data to operate, maintain, and upgrade our spatial VR meeting environments, troubleshoot issues, perform data analytics, and deliver seamless collaborative tools.
Communication and Support: We use your contact details to provide transactional updates, security alerts, product upgrades, and responses to support briefs. You can opt out of promotional messages at any time.
Personalization: Behavioral metrics help us optimize room layouts, hardware compatibility, and feature recommendations.
Third-Party Service Providers: We share data only with verified partners who assist with hosting infrastructure, payment processing, customer support, and security audits under strict non-disclosure obligations.
Legal and Regulatory Requirements: We may disclose data if mandated by court orders, subpoenas, or South African law to protect corporate rights, ensure user safety, or mitigate legal liability.
Business Transfers: In the event of a merger, acquisition, or restructuring, transferred data remains protected under the commitments in this Policy.
BoardroomVR deploys multi-tiered administrative, physical, and technical safeguards—including AES-256 in-transit and at-rest encryption—to protect your confidential executive discussions. While we maintain rigorous standards, no digital environment is impenetrable, and users share responsibility for maintaining account credential hygiene.
Access and Correction: You may request access to review or correct personal records held in our systems.
Opt-Out: You may unsubscribe from marketing notifications via email footer links or direct request.
Data Subject Rights (PoPIA): You are entitled to request the deletion, restriction, or portability of your data in accordance with South African privacy statutes.
We retain personal data strictly for the duration necessary to satisfy operational, contractual, and regulatory compliance mandates. Once data is no longer required, it is permanently purged or anonymized.
Our services are engineered exclusively for commercial and corporate professionals aged 18 and older. We do not knowingly collect personal data from minors.
Due to the global nature of cloud-rendered spatial computing, your data may be processed on secure servers located outside South Africa under internationally recognized data protection safeguards.
BoardroomVR reserves the right to modify this Policy at any time. Material updates will be reflected in the updated Effective Date at the top of this document. Continued platform access constitutes binding acceptance.
For questions, data subject access requests, or regulatory inquiries:
Transform how your executive team meets, presents, and strategizes. Connect with our VR spatial architects to schedule a live private boardroom walkthrough tailored to your corporate structure.
Define participant scale, 3D CAD assets & security requirements.
Creation of branded virtual boardrooms, stages & acoustic setups.
Executive test session with full hardware & WebXR provisioning.